Is Self-Storage the Answer to Your Office Space Problem?
If you're running out of space in your office, then you may think that the only answer is moving to bigger premises. This may not fill you with joy. Paying for more space increases rental costs, and an office move can also be expensive and disruptive. If a lot of your space is taken up by business documents and media that you must keep but rarely use, then there is an alternative solution. Instead of moving, you can put these documents in a business document self-storage unit. This gets them out of your office but gives you access when you need it. What should you consider when you're looking for a suitable site for business documents storage?
Can You Access Your Documents Easily?
While you may not use your filed business documents regularly, there may be times when you need them. To reduce the time it'll take to retrieve a document, try to find a self-storage facility that is close to your office.
You should also choose a facility that has opening hours that suit you. For example, if you'll only ever need a file during working hours on weekdays, then you only need access from Monday to Friday and during your own hours of operation. However, if you or your staff may need evening or weekend access, then look for a company that has more flexible or even 24/7 opening hours.
Are the Storage Conditions Suitable?
You need your business documents to stay in good condition in storage, avoiding exposure to things like water, mould or pests. Documents may get damaged if they are exposed to damp or wet conditions; mice will have a field day building nests out of your paperwork. When you're looking round self-storage sites, ask to see inside a few units to check that they are clean and dry and show no signs of pest activity.
Plus, if you also take advantage of your new space to store digital media, like backups or computer disks, then you may need climate-controlled storage. Digital media can be damaged by extreme heat or cold and may need to be kept in specific temperature ranges.
What Is Security Like?
While your documents may only be valuable to your business, they still need to be stored securely. Make sure that your unit has robust locks that can only be accessed with your key or key card. All general entrances to the facility should also have security in place that stops just anyone entering the site. Security personnel, CCTV and perimeter lighting are also good things to have.
If you think that storage may be the answer to your office space problems, then contact local self-storage companies and talk to them about their document storage options.
